Announcements

How to enable announcements

This month’s guest article is from our very own Amy Nelson.

As a company administrator, you can utilize the announcements section to quickly send messages to your employees.  Let’s take the upcoming bank holiday on February 15th (Washington’s birthday); in 2021 this falls on a Monday which happens to be the day of the week your employees normally receive their expense reimbursement.  Except this time the banks are closed!  You could quickly and easily tell them that their reimbursements will be available on Friday February 12th.  Use these simple steps to create this announcement for your employees:

1. Open the Menu sidebar and click on ‘Admin> Company Settings> Our Company> Announcements’.
2. If you have a very similar announcement that was used prior, you can reactivate and update the text.  Or you can click on the ‘ADD NEW’ in the top right corner of your web page.
3. Complete/update the fields within the announcement form.  Pay special attention to these fields:

1. Headline — will appear in all-caps at the top of the message
2. Body — the necessary details employees need to know
3. Active Box — check this box to make the announcement active!
4. Set the From & To dates next to the Active box to automatically start and stop the announcement.  If left blank, the announcement will appear and remain until you uncheck the Active Box (making it inactive).
5. Show As Pop Up On Login — checking this box will force this announcement to “pop up” on top of the home screen as a special announcement when an employee first logs in.  If this is unchecked, the message still appears in the ‘Announcement’ section.

4)   Choose which employees can see your announcement.  The VISIBLE TO section will allow you to filter which employees will receive the announcement.  You could choose only the sales group, or all production employees, or possible just the Springfield office.  If left blank, then all employees in your organization will see the message.

5)   Attach any relevant documents.  In this particular example, you might attach the expense reimbursement form.  With other announcements you could attach your company’s holiday schedule, benefits booklet, safety reminders, etc.

6)   This is what the announcement form looks like as you are filling it out:

by Amy Nelson

Amy has over 15 years of HR experience, primarily in the manufacturing sector.  She has one son and  enjoys sports and loves to spend their time exploring the outdoors at a state park or on the water.  She gets the greatest reward working with our clients to solve puzzles, in her role as an  HRIS Specialist, figuring out how to tailor the system to meet the clients needs and preferences.